Log in to the CMTS Admin interface (http://www.sourceprosoftware.com/cmtsadmin)

Adding Students to the CMTS

You will need to add students to the CMTS software initially and probably even occassionally, as students are assigned to the Content Mastery lab.

If you are an admin user, you can add students to any lab in the district. If you're a lab manager user, all students you add will automatically be assigned to your campus.

Then click File from the main menu then click Students and the subjects will appear in a grid.

If you are an admin user, you'll see all of the students for the entire district (and the campus to which they are assigned). If you're a lab manager, you'll see only the students assigned to your campus.

Adding a Student
If this is your first time to use the software, more than likely no students will be in the list. To add a student, click on the person icon with the plus sign on it, located in the lower right hand corner of the students grid, which will open the following screen:

Enter the appropriate information for the student. It is highly recommended you always enter the student ID assigned to the student by the district (which will automatically pad left with leading zeros once you move to the next field), the student's last and first name the student's grade. Whille all of these fields aren't required, it is recommended that you always enter at least these fields. For the remaining fields, such as ethnicity and the flags, etc, it is completely up to the user as to whether or not you'll enter data into these fields. If you are assigning students to their homeroom teachers, select the teacher from the drop down list, otherwise you can leave the student's teacher as "Unassigned".

Once you have entered the student, click the Pencil icon to save it. NOTE: If you are an admin user, you'll also need to specify which campus the new subject should be saved for. If you are a lab manager, your campus will already be selected.

Since lab managers can only see students that are assigned to their campus, we've created some special functionality for the Add Student feature. If you attempt to add a student and the student's ID and last name match a student already in the system for you district, even if that student is at another campus, you'll see the following screen:

You have three choices when this occurs:

1) Add the student anyway (as a completely new student)
2) Move the student to your campus (from their current campus)
3) Cancel without taking any action at all.

This feature is in place to prevent students from being entered into the system more than once. Since the software is web-based and all of a district's information is in the system, when a student transfers from one campus to another (within the same district), their study history and all other info is available and already in the system at the new campus. It's possible that you may receive a new student to your campus (coming from another campus in the district). In this case, you would need to choose option 2 above (moving the student to your campus). However, be aware that when you do this step, there is no notification to the other campus that the student has been moved to your campus, so you want to be absolutely sure before proceeding. Anytimie you're not sure, it's best to cancel until you can verify if the student you are trying to add really is already in the system.

Editing Students in the CMTS

To edit an existing student, click File from the main menu then click Students and the subjects will appear in a grid.

 

If you are an admin user, you'll see all of the students for the entire district (and the campus to which they are assigned). If you're a lab manager, you'll see only the students assigned to your campus.

Click Info next to the student you want to edit information for and the screen below appears:

Make whatever modifications that are required (changing the campus or teacher for this student, updating flags, etc) and then click the Pencil icon to save your changes. NOTE: If you are an admin user, you'll be able to specify a different campus for this student. However, if you are a lab manager, you won't be able to change that student's campus. Either an admin user will need to move the student OR the lab manager at the campus where the student has transferred to (if they transferred within the district) will need to attempt to "add" the student and, when prompted, choose to move the student to their campus.

Deleting Students From the CMTS

You will need to occassionally delete students from the CMTS software as they transfer to other schools, etc.