By establishing an individual profile for each student, you'll be able to run the Time Needed Report based on each student's profile, rather than a set standard for all students. (For example, without profiles, the time needed report can only tell you who has less than X minutes for the past X days. With profiles, you can specify that John Smith needs 30 minutes per week in Reading and Jane Doe needs 20 minutes per week in Math, or even that Joel needs a combined time of 120 minutes per week in any subject, etc.)

(Multiple profiles can also be established for individual students.)

There are two ways to get to the profile setup screen.

1) Click on File from the main menu, then click Students, then click Info next to the students name you want to create a profile for. When that student's specific information comes up on the screen, click the icon (looks like paper with a person on top of it, located immediately to the right of the Clock (history) icon). This will bring up the profiles for this particular student, from which you can Add new profiles for that student OR Edit existing profiles for that student.

2) Click on File from the main menu, the Profiles. This will launch a grid, much like the student grid, except this will contain a listing of students who already have a profile (or profiles) set up AND you can add new profiles (or make changes to the existing ones).

The major difference between methods 1 and 2 above is that under method 1, you can only add/edit/delete profile information for the selected student. Using method 2 above, you can add/edit/delete profile information for any student that you have access to.

We did want you to be able to get to profile information while viewing a specific student, however, which is why that ability exists. In most cases, we would recommend working with profiles by using method 2 above, though.

Assuming you've followed method 2 (see above), the following grid will appear:

 

Adding a Profile
To add a profile, click on the person icon (with a note in the background), located in the lower right hand corner of the profiles grid, which will open the following screen:

 

Select the student this profile is for (if your an admin user, all students in the district will be in the list and if your a lab manager, only the students assigned to your campus will be in the list). As a side note,, if you arrived at this screen using method 1 above, the student you launched from will already be selected and can't be changed.

After selecting the student, then select the subject and number of minutes per week the student is required to have (or the number of minutes you want to establish a profile for). If you don't care what subjects the minutes are in, you can check the "No Specific Subject" checkbox and just enter a total amount of minutes. Once you are finished, click the Pencil icon to save the profile.

Editing a Profile
To edit an existing profile, click Info in the profile grid next to the profile you want to edit and the folliwng screen appears:

 

Since it is an existing profile, the student will be selected for you and can't be changed. You may choose to change the subject or number of minutes for the existing profile, then click the Pencil icon to save the changes to the profile.

Deleting a Profile
To delete an existing profile, click Info in the profile grid next to the profile you want to edit and the folliwng screen appears:

 

Since it is an existing profile, you can just click on the blue trash can icon to delete it. You will be asked to verify that you want to delete the profile, at which time you can click OK to permanently delete the profile OR Cancel to terminate the deletion process.