Occassionally you may need to manually add/edit/delete an entry to a student's history (study sessions).

Just like Student Profiles, you can accomplish this in more than one way:

1) Click on File from the main menu, then click Students, then click Info next to the students name you want to create a manual entry for. When that student's specific information comes up on the screen, click the Clock icon. This will bring up the history for this particular student, from which you can Add new history for that student OR Edit existing history for that student.

2) Click on File from the main menu, the History. This will launch a grid, much like the student grid, except this will contain a listing of history (study session) entries

3) You can also generate a history entry by logging off a student who has forgotten to log out of CMTS when they left the lab.

The major difference between methods 1 and 2 above is that under method 1, you can only add/edit/delete history information for the selected student. Using method 2 above, you can add/edit/delete history information for any student that you have access to.

We did want you to be able to get to history information while viewing a specific student, however, which is why that ability exists. In most cases, we would recommend working with history by using method 2 above, though.

Assuming you've followed method 2 (see above), the following grid will appear:

 

Adding History
To add history, click on the Clock icon, located in the lower right hand corner of the history grid, which will open the following screen:

 

Select the student this history is for (if your an admin user, all students in the district will be in the list and if your a lab manager, only the students assigned to your campus will be in the list). As a side note,, if you arrived at this screen using method 1 above, the student you launched from will already be selected and can't be changed. Then select the subject for this hhistory entry.

The default starting date and time will be the current date and time, the default ending date and time will be 30 minutes from now. You'll notice that there are two sets of green and red buttons (one set of each for the Start date/time) and another set for the Stop date/time. You can use these buttons to enter the exact Day, (D), Hour (H), Minute (M1 which increases/decreases a minute per click and M5 which increases/decreases five minutes per click). PLEASE USE THESE BUTTONS TO ENTER THE STARTING DATE/TIME. Once you have entered the Start Date/Time, enter the total number of minutes (at the bottom) and the Stop Date/Time will be calculated for you. All you have to enter is the Start Date/Time and the total number of minutes and the Stop Date/Time will be automatically calculated for you. While this may seem like an odd way to proceed, it eliminates mistakes that can occur when hand entered a date/time entry (which has to be in a very specific format).

Once you are finished, you can then select the level of help given (if any) and then click the Pencil icon to save the profile.

Editing History
To edit an existing history entry, click Info in the history grid next to the history entry that you want to edit and the folliwng screen appears:

 

Since it is an existing history entry, the student will be selected for you and can't be changed. You may choose to change the subject, Start Date/Time, Stop Date/Time, or number of minutes for the existing history, then click the Pencil icon to save the changes to the history entry. Again, as with entering new history, PLEASE USE THE BUTTONS TO EDIT THE START DATE/TIME, then enter the number of minutes (and the Stop Date/Time will be calculated for you.

Deleting History
To delete an existing history entry, click Info in the history grid next to the history entry that you want to edit and the folliwng screen appears:

 

Since it is an existing history entry, you can just click on the blue trash can icon to delete it. You will be asked to verify that you want to delete the history, at which time you can click OK to permanently delete the hihstory entry OR Cancel to terminate the deletion process.